Collaborator's request form

The following procedure must be followed to become a HARPS-N GTO Collaborator:

1. A new Collaborator must propose a subject first. A subject must be proposed in collaboration with any of the Science Team (ST) members and endorsed by the Co-PI of the respective country.
2. The new subject and contribution must be submitted to the Chair of the Science Team in a predefined format, I mean with given information, such as (Title, Scope, Justification for placing it within the GTO activities, proposed person, work place and associated country, associated Co-PI, estimated fraction of time to be dedicated, duration, expected outputs). This is just to ensure that there is a certain uniformity in the proposals.
3. The ST Chair verifies, in an iteration with the proposing Co-I, the 'formal correctness' of the requests and the scientific pertinence and duplication (without investigating too much in detail but just to make sure that the proposal makes a sense).
4. The ST Chair forwards the proposal to the Executive Board. The ST Chair may provide a recommendation.
5. The Executive Board decides whether to approve or not on the basis of criteria like (scientific pertinence of the topic, duplication, over-representation of a Partner, competence and personality of the proposed Collaborator). The Executive Board also ensures a reasonable equilibrium among the number of Collaborators among the various Partner countries, and watches of the total number of Collaborators, which should remain a fraction of the number of Co-Is.
6. If approved by the Executive Board, the ST Chair informs the new collaborator of the Board's decision, and
   sends a copy of the collaborator declaration form for signature.
7. The new collaborator returns a scan of the signed declaration form to the ST chair.
8. The ST Chair forwards the scanned signed declaration form to:
   - Francesco, who adds their name to the list of collaborators and mailing list, and sets up an account giving them access to the Plone wiki pages; and
   - Lars, who sets up an account giving them access to the GTO database.
9. The new Collaborator inserts the project on the HARPS-N web page.
10. Every year, the collaborator shall write a 1-page report on his activities within the GTO program and the Science Team. There might be a yearly workshop or webinar during which ALL the Collaborators present their activity. This is an easy way to track the work within a reasonable amount of effort.